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Check-in Procedure
Check in time begins at 4pm (During busy seasons, the property may not be available until 6:00 p.m.)  

Directions to the check-in office are emailed to you when final payment is received. Every effort is made to have each home ready by check-in time, but no guarantee is made as to the exact time of occupancy. Housekeeping and maintenance personnel must provide services between occupancies for each home in order to prepare the home for incoming guests. Sometimes, due to unforeseen circumstances, housekeeping and/or maintenance services may not be completed by your 4pm check-in time. This situation rarely occurs, however, we apologize in advance if the is situation happens to you.

Check-out Procedure
11:00am sharp is scheduled check-out time. Please bring keys to the rental office.
Request Later checkout: (You must call the morning of your departure to verify if a late departure is available.)

  • 12:00pm "Complimentary Hour" Late Check-out*
  • 3pm - $50 charge*
  • Later than 3pm - additional nightly rate*
    * these options ONLY apply to homes without an arrival on that date.
  • Homes with an arrival on your departure date must be out of the home by 11:00am. Guests occupying home after 11:00am will be accessed a late check -out fee equal to one-half of the nightly rental rate.

Payment policies
When a reservation is made, a $200 deposit will be charged with the remaining balance due 21 days prior to stay. The credit card you provide when making the reservation will be charged the remaining balance due 21 days prior to stay unless other arrangements are made. Rates are subject to taxes and fees of 18.9%. All rates, fees and policies are subject to change without notice.

Should the need arise to cancel your reservation prior to 21 days of your arrival, regardless of reason (including bad weather, illness, or economic factors) a $50 (plus applicable rental tax) Cancellation Fee will be charged. Cancellations within 21 days of your reservation arrival date will result in the loss of the $200 Original Deposit in lieu of the $50 Cancellation Fee.
Cancellations within 72 hours of your reservation arrival date will receive No Refunds.

There are no refunds for late arrivals, early departures, or for leaving the home for mechanical failure of non-essential items. Seabrook Cottage Rentals Management reserves the right to terminate your contract/reservation with no refund if any rules set forth have been ignored.

Cleaning Fee
Your home is stocked for your arrival with paper products including tissue, toilet paper, paper towels, napkins and dish detergent. See amenities list for more details. Beds are ready and made for your arrival except the following: trundles, futons, sofa sleepers and top bunks.
Please leave the home in the same general condition as it was when you arrived. Staff will arrive after your departure to thoroughly clean and inspect the home.
All food and drink spills should be cleaned up as they occur. Food and drink spills on carpet are considered to be damage, not normal wear and tear, and additional cleaning fees will be charged.
Refrigerator should be emptied of all food and free of spills. All used dishes should be rinsed and placed in the dishwasher on the wash cycle.
Additional housekeeping charges may also be applied in the occurrence of exceeding the maximum occupancy of the cottage.

Security Deposit
A $350.00 security deposit could be charged in the event of a violation of our "no smoking" "no pet" or "maximum occupancy" polices or incidental damages which occurred during the tenancy. Additional housekeeping charges will be applied in event for the need of excessive cleaning by our staff and the occurrence of exceeding the maximum occupancy of the cottage.

Security Deposit on Luxury Homes

A refundable $500 security deposit is charged the day prior to check-in to the card on file. The deposit will be refunded with-in two weeks of departure after a complete inventory and inspection of the house.

Lost and Found
Seabrook Cottage Rentals and/or the property owner are not responsible for personal property left behind, stolen or damaged during your stay. Every attempt will be made to locate lost items, but there is no guarantee that they will be found. Upon check out PLEASE make sure and take all of your belongings & check the property carefully. Never leave valuables (cash, wallets, jewelry, cameras, etc.) unattended. If you find you have left something behind, call our office at 360-276-0265 and we will attempt to locate the missing item(s). There is a $25.00 Minimum Shipping Charge on all returned items. Items are held for 30 days. Items that are not picked up or shipped (at the guest's expense), are then donated to charity.

Pet Policy
Due to owner's & guests allergies certain homes DO NOT allow pets...big or small. In all cases - ANIMALS BESIDES DOGS ARE STRICTLY PROHIBITED.
"Pet friendly" homes are available by request, 2 pet maximum. A $50 or $75 plus tax non-refundable cleaning fee per pet is required to aid in the cleaning and treatment of the home for guests arriving without pets. Pets are not allowed on the furniture or beds unless covered with a pet sheet. Guests are responsible for their pets' behavior and for any damage caused by the pet.
Should we discover a pet has been/is in the home without prior approval, you will be charged a fee for pest control, a deep clean, usually resulting in the loss of the security deposit of $350. If you miss picking up after your pet, a $25 fee per incident is charged. AT NO TIME MAY PETS BE LEFT UNATTENDED in a home, garage or on the grounds of one of the homes.

Smoking Policy


Quiet Hours
10:30 PM - 8:00 AM - Monitored and Enforced. Seabrook is a special neighborhood with a family environment. Hot tub use is allowed between the hours of 8 am and 10:30 pm. Please respect the desire of our full time residents and other guests in honoring quiet time.

At check in you will receive keys to your home. When you check out, please return the keys to the office or drop them in the "drop box" on the Cottage Rentals porch if the office is closed. *The charge for a lost key is the cost to re-key the home and this can range from $150 to $300.

Amenities List
The following items are included in each vacation rental:
Color TV/DVD, Silverware, Dishes/Cookware, Toaster/Microwave, Coffee Maker, Kitchen Utensils, Bath Towels, Bed Linens, Blankets, Quilts/Shams/Pillows, Trash Bags
*Some homes have Washer/Dryer, CD Stereos, Flashlights, radios, clocks, games, movies, Iron and many more great amenities.

You'll want to bring the following items for your stay:
Pool Towels, Food & Condiments, Baby equipment, Personal Toiletries, Beach Equipment, and Specialty Cooking Items.
Additional Laundry Soap, Shampoo, Conditioner & Bar Soap is available for purchase in the Cottage Rentals Office. For any item you do not see listed or are not sure about, please email or call us and ask. If you are arriving after dark, we suggest you bring a flashlight.

Cell phone service is only available for Verizon customers at this time. Not all homes include long distance calling.

General Policies

Primary registered guest is responsible for any expenses incurred during the visit, including but not limited to loss and damages, accident or injury to person, or loss sustained while visiting the home. All catered food, rented tables or amplified music needs to be arranged with Seabrook Cottage Rentals (SBCR) prior to visit. Occupancy for each home is strictly enforced and fines will be assessed for exceeding the number of allowed guests.

The minimum rental age is 25 years or older. No illegal substances are allowed in the rental and minors should not be in possession of alcohol. Violations will result in being evicted from the property you have rented and no refunds will be issued.

Guest acknowledges and authorizes SBCR to charge Guest's credit card for all damaged and/or missing items to the premises while occupied by the guest. If cost of extra cleaning, replacement or repairs exceeds the guest's credit card limit, guest agrees to pay the difference to SBCR.

Parking is limited to a set number per home with a maximum of three cars for most homes. Some homes are restricted to two parking spaces. Any vehicles parking in or blocking a fire lane will be towed. No motor homes, trailers, campers, or boats of ANY KIND are allowed.

Seabrook guests need to be informed that stays cover “normal” (<3GB/day average) Internet usage, and that guests will be held responsible for any fees resulting from non-“normal” internet usage.

SBCR reserves the right to enter the premises, if need arises, without guest permission. SBCR will make every effort to contact the guest as to the purpose and duration we are to be in the home.
Seabrook Cottage Rentals (SBCR) and homeowners disclaim all liability for injury, loss, or damage. SBCR will be held harmless from claims arising out of use of home. SBCR is an agent for the owner, not an owner nor a tenant. As agent, SBCR has the authority to act in the best interest of the home owners in any and all situations. Each home is privately owned, including furnishings. Rules and regulations are on record with the owner and with the Grays Harbor County as part of the Vacation Rental License criteria and to each adjoining property owner and residents. They are posted on the map given at check in. Please adhere to them at all times.
Seabrook Cottage Rental homes are part of a residential neighborhood. They require complete sensitivity to full-time neighbors and residents. Each home belongs to a loving family and they ask for your care and kindness.